Ensuring the minutes of each meeting were typed up

Each time we had a group meeting it was very important that the minutes of the meeting were typed up by the minutes secretary then printed out and distributed to each group member. It was my turn to write up the minutes after meeting number three. There was a slight issue with this because usually the meeting would be completed about half way through a lesson. Then whilst the other group members carried on with other work for the unit, the minutes secretary would type the minutes up and distribute it to the team. Unfortunately, I ran out of time when I was typing my minutes up. This meant that I had to complete the rest of the work at home and then distribute the minutes of that meeting to the rest of the team, the next day. This delayed the process and made some of the group members frustrated with me. This is why it was important that the minutes of that meeting were typed up the same day as the meeting was held. The typing up of the minutes was a fairly simple task because I wrote all of what was said in the meeting down on a piece of paper and all I had to do was transfer it into word.

To prevent this from happening next time, I decided to make sure immediately after the meeting I began typing up the minutes. Previously, I would not get straight on with typing up the minutes, I would finish work that was not fully complete or start new work. I now realise that this is an important task and the rest of the team are relying on me to complete the task. This role may not seem huge but it does hold a lot of responsibility and you have to ensure you use your own initiative to make sure everything is completed on time and you don't keep other group members waiting around.

How my contribution affected others

I feel I made a good contribution to the team by ensuring that all of the minutes were typed up and distributed to the team. I made some amendments to my performance and made sure the paperwork side of things ran more smoothly as a result of this.

Was this a long or short term affect?

This was a short term effect because I only had to complete this task once.